OSHA Recordkeeping & Reporting, featuring the Risk Management Center

OSHA Recordkeeping & Reporting, featuring the Risk Management Center

January 31, 2023

The Occupational Safety and Health Administration (OSHA) requires most employers with 10 or more full-time employees to keep a yearly log of all work-related injuries and illnesses.

Employers must record all new cases of work-related fatalities, injuries, and illnesses if they involve:

  • death,
  • days away from work,
  • restricted work or transfer to another job,
  • medical treatment beyond first aid,
  • loss of consciousness, or
  • a significant injury or illness diagnosed by a physician or other licensed healthcare professional.

In the event of a work-related fatality – or, if three or more employees are hospitalized as the result of a work-related incident – OSHA must be notified within eight hours after the death of an employee or the hospitalization of three or more employees.

OSHA Forms

OSHA provides three different forms for recordkeeping – the 301, 300, and 300A.

The information requested in Form 301 must be filled out within 7 days of the incident and must be kept on your organization’s site for 5 years.

OSHA Form 301

The OSHA 301 log is comprised of three different sections:

  1. Information about the employees’ demographics
  2. Medical Treatment Information
  3. Detailed timeline of events before and immediately after the injury or illness

OSHA Form 300

The OSHA 300 form is used to create a year-long log of incidents. Similar to Form 30, this log also describes the employee involved, their title, the date of the incident or onset of illness, and where the event occurred.

OSHA Form 300A

The 300A form is an overall summary of incidents from the 300 form - grouped by the type of incident. It also details their severity. The 300A form is typically posted in a visible location in the workplace from February 1st – April 30th.

Employers then must electronically submit injury and illness records from their OSHA 300A form by March 2nd if they have:

  • 250 or more employees and are currently required to keep OSHA injury and illness records, and/or
  • 20-249 employees classified in specific industries with a high number of past occupational injury & illness incidences.

Risk Management Center

Through the Risk Management Center, Blue Ridge Risk Partners' Client Services team provides access to informational and training resources – ranging from anti-harassment & work-from-home policies to OSHA incident management.

The Risk Management Center is a customizable online platform that offers a variety of resources to help you better manage your business. From providing employee training, electronically creating and storing safety data sheets, and managing incidents and claims – the Risk Management Center assists employers, employees, and your business overall.

As part of this, the Risk Management Center also aids in OSHA reporting. With its assistive features, the Risk Management Center allows employers to do the following:

  • Identify trends in their safety program
  • Maintain records on claims and near misses
  • Assign training to employees
  • Provides access to guided instructions on reporting claims to OSHA, and generating 300, 300A & 301 OSHA reporting logs

Want to learn more?

Our Client Services team is knowledgeable and here to help. If you would like to learn more about OSHA incident management, or how the Risk Management Center might be useful for your organization, please contact our team via phone, email, or here on our website.

Blue Ridge Risk Partners is a top 75 independent insurance agency in the United States. With 22 offices and counting throughout Maryland, Pennsylvania, and West Virginia and access to hundreds of carriers, we can meet your unique insurance needs.

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